Policy Manual

Table of Contents

Disclaimer  

Mission Statement

Management Philosophy  

University Purpose 

1. I. General

2. 1.01 Preparation of Samford University Policies and Procedures  
3. 1.02 Scheduling of Campus Events and Facilities  
4. 1.03 Loss, Damage, or Theft of Personal Property  
5. 1.04 University Approved Stationery  
6. 1.05 Student/Employee Use of University or Personal Vehicle on University Business  
7. 1.06 Drug and Alcohol Use  
8. 1.07 Rotunda Club  
9. 1.08 Nondiscrimination  
10. 1.09 Campus-wide Emergencies  
11. 1.10 Solicitation  
12. 1.11 Inclement Weather  
13. 1.12 Employee Parking and Traffic Control  
14. 1.12B Vendor Parking  
15. 1.13 Investment Management  
16. 1.14 University Responsibility to Athletes Injured in Intercollegiate Athletics  
17. 1.15 Communicable Diseases  
18. 1.16 Off-Campus Trip Refund  
19. 1.17 University Communications  
20. 1.18 Employee Computer Loan Program (Rescinded 12/04/07)
21. 1.19 No Harassment Policy  
22. 1.20 Scheduling Guidelines for Off-Campus Religious Organizations  
23. 1.21 Inter-Institutional Tuition Subsidy Among Baptist College Personnel (Rescinded 10/19/04)
24. 1.21B Inter-University Faculty/Staff Dependent Tuition Scholarship Program (Rescinded 01/01/02)
25. 1.21C Tuition Exchange Program  
26. 1.22 Missionary House Rental  
27. 1.23 The Dwight and Lucille Beeson Center for Healing Arts Guest (Rescinded 10/20/11)
28. 1.24 Family Educational Rights and Privacy Act (FERPA)  
29. 1.25 Political Activity (Revised 5/8/12) 
30. 1.26 Treatment of On-Campus Medical Incidents  
31. 1.27 Records Retention Policy  

32. II. Academic Affairs

33. 2.01 Faculty Employment  
34. 2.02 Institutional Review Board of Human Subjects  
35. 2.03 Replacement Diplomas  
36. 2.04 Academic Grants and Sponsored Program Policies and Procedures  
37. 2.05 Full-Time Staff Employees Who Teach  
38. 2.06 Academic Centers and Institutes
39. 2.07 Academic Program Creation, Modification, Deactivation and Termination 

40. III. Personnel

41. 3.01 Employee Policies

    1. 3.01.1 Definitions of Employee Status  
    2. 3.01.2 Employment of Relatives  
    3. 3.01.3 Outside Employment  
    4. 3.01.4 Employee vs. Independent Contractor  
    5. 3.01.5 Performance Review for Non-Academic Employees  
    6. 3.01.6 Confidential Information  
    7. 3.01.7 Employee Complaints  
    8. 3.01.8 Disciplinary Procedures  
    9. 3.01.9 Documentation of Discipline  
    10. 3.01.10 Absences or Tardiness  
    11. 3.01.11 Smoking  
    12. 3.01.12 Nametags  
    13. 3.01.13 Identification Cards  
    14. 3.01.14 Firearms and Weapons  
    15. 3.01.15 Safety and Loss Control  
    16. 3.01.16 Termination of Employment
    17. 3.01.17 Salary Adjustments  
    18. 3.01.18 Exit Survey

42. 3.02 Payroll Policies and Procedures

    1. 3.02.1 Office Hours  
    2. 3.02.2 Payroll Procedures  
    3. 3.02.3 New Employee Orientation  
    4. 3.02.4 Overtime  
    5. 3.02.5 Assignment of Wages  
    6. 3.02.6 Leaves of Absence Without Pay  
    7. 3.02.7 Vacation (See Staff Handbook for Vacation Policy)
    8. 3.02.8 Sick Leave  
    9. 3.02.9 Holidays  
    10. 3.02.10 Leave for Death in Immediate Family  
    11. 3.02.11 Military Leave  (Revised 4/2011)
    12. 3.02.12 Jury Duty/Voting  
    13. 3.02.13 Assignment and Utilization of Personal Days (Rescinded 3/6/07)
43. 3.03 Lunch Hour Scheduling  
44. 3.04 Employee Transfer  
45. 3.05 Initial Six Months Employment Period  
46. 3.06 Employee Tuition Benefit  
47. 3.07 Employee Moving Expenses  
48. 3.08 Employee Required Housing  

49. 3.09 Non-faculty Classification and Compensation

    1. 3.09.01 Classification of a New Position  
    2. 3.09.02 Position Reclassification  
    3. 3.09.03 Determination of Salary - New Employee  
    4. 3.09.04 Promotion  
    5. 3.09.05 Demotion  
    6. 3.09.06 Transfer  
    7. 3.09.07 Pay Below Minimum  
    8. 3.09.08 Pay Above Maximum  
    9. 3.09.09 Annual Salary Adjustments
50. 3.10 Employee Tax Liability  
51. 3.11 Recognition at Retirement/Termination of Employment  
52. 3.12 Employee Special Events Recognition  
53. 3.13 Non-Academic Hiring  
54. 3.15 Employee Key Issuance and Responsibility  
55. 3.16 Employee Christmas Parties  
56. 3.17 Tax-Sheltered Annuities  
57. 3.18 Coordination of Health Benefits for Working Spouses  
58. 3.19 Health Insurance for Employees Retiring No Later Than 12/31/93  
59. 3.20 Special Retirement Policy for Employees Who Are 55 by 12/31/93 with 20 Years or More Service at Normal Retirement  
60. 3.21 Medical Insurance Coverage for Retirees  
61. 3.22 Family and Medical Leave Policy  
62. 3.23 Full-Time Non-Faculty Employees Working Less Than 12 Months  
63. 3.24 Sick Leave Donation Policy  
64. 3.25 Recognition for Purposes of Service Awards  

65. IV. Business Affairs

66. 4.01 Student Charges and Refunds  
67. 4.02 Control of University Funds  
68. 4.03 Receipt of Funds from Employees  
69. 4.04 Samford University Bank Accounts and Deposits of Funds  
70. 4.07 Check Cashing  
71. 4.08 Conflict of Interest  
72. 4.09 Reimbursement of Travel Expense  
73. 4.10 Inventory Control  
74. 4.11 Purchasing  
75. 4.12 Arbitration Clauses for Contracts  
76. 4.13 Sale of Items: Bookstore and Others  
77. 4.14 Employment of Consultants  
78. 4.17 Endowment Spending  
79. 4.18 Reimbursement of Entertainment and Guest Expense  
80. 4.19 Reimbursement for University Business Related Long Distance Telephone Calls  
81. 4.20 Cell Phone Usage and Allowance
82. 4.21 Credit Card Processing and Security Policy

83. V. University Relations/Development

84. 5.01 Naming Buildings and Spaces  
85. 5.02 Honorary Doctoral Degrees  
86. 5.03 Life Insurance Gifts  
87. 5.04 Administering Gifts In-Kind  
88. 5.05 Designated Gifts  
89. 5.06 Donated Securities  
90. 5.07 Gift Annuity Agreements with Alabama Baptist State Convention  
91. 5.08 Fund-Raising  
92. 5.09 Scholarship Awards  
93. 5.10 Charitable Gift Annuities  

94. VI. Computer and Telecommunication Services

95. 6.01 Computer and Telecommunication General Policy and Procedure  
96. 6.02 Data and Applications Security Agreements (Revised Confidentiality-Security Agreement)  
97. 6.03 Sign Off Policy for Change Management  
98. 6.04 Computing and Information Technology Values and Policies (Revised 8/2011)  
99. 6.05 Network and Server Policies  
100. 6.06 E-Commerce Management Policy  (Rescinded 08/11/2011)
101. 6.07 Access to Constituent Services: Agreement between Constituents of and Samford University  
102. 6.08 World Wide Web Policy
103. 6.09 Use and Provisioning of Mobile Computing Devices