Samford University

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The Accommodation Process

It is the student's responsibility to request accommodations each term. The accommodation letter request form must be completed and turned into the DR office each semester within the first two weeks of class or right before the semester begins. Registered students may request accommodations at any point during the term. However, students that do not give sufficient notice of accommodation request are not guaranteed optimal accommodations will be implemented. Students have an obligation to inform Samford University in a timely manner of accommodation requests.  

Students' responsibilities with accommodation requests are as follows:

  1. Meet with DR to discuss accommodation requests if not already registered with DR for official accommodations.
  2. Complete an accommodation letter request form that is available in the DR office (University Center, Room 205), or in the Forms & Documents section of the DR website.
  3. DR will prepare an accommodation letter for your distribution to the instructors of each course for which accommodations are requested.
  4. Discuss how accommodations will be implemented with the instructor of the course. DR is available to offer suggestions to the student and faculty member.
  5. Test proctoring is available in the DR Test Proctoring Center if the student needs adaptive technology, or if the professor is unable to provide test proctoring. Remind the instructor of exam accommodations and schedule exams in the DR Test Proctoring Center no later than one week before exams. Exams are scheduled in the DR Test Proctoring Center on a first come, first serve basis. Students may schedule exams in the DR Test Proctoring Center only upon submission of a completed Test Proctoring Form available on the DR website under Forms & Documents, or in the DR office. 
  6. Report any problems with accommodation implementation in writing to DR.

Students are highly encouraged to discuss Accommodation Letters with faculty before accommodations will be implemented. Instructors are not obligated to provide accommodations until they are notified by official letter to do so. Also, accommodations are not retroactive. In other words, faculty are not obligated to accommodate prior exams, assignments, or any course related activity before an Accommodation Letter is delivered and discussed.

Students are entitled to appeal accommodation decisions of DR, faculty or other SU entities. Please refer to the 504/ADA Grievance Process for Students.

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